best scan to email printer

7 Best Scan To Email Printer Devices To Streamline Your Business

Hey there, tech enthusiast! Welcome to my comprehensive review of the best scan to email printer devices to revolutionize your business in 2024.

Over the past few weeks, I’ve been deeply immersed in the world of modern printers. My journey involved testing seven highly-rated devices, sending hundreds of emails, and getting hands-on with each model’s features. I’ve compared them based on their scanning capabilities, email integration, easiest printer to set up, cost-effectiveness, good print quality, fast print speeds, and more.

In this blog post, I’ll be sharing my discoveries with you. My detailed analysis will help you identify the ideal best scan to email printer for your business needs. You don’t have to break the bank or grapple with overly complex tech to streamline your business processes. Choose one of the printers in this list, and you’ll be sending high-quality scans to your email in no time, maximizing productivity and efficiency.

I recommend the Canon Pixma G7020 Megatank All-In-One Printer for its affordability and ease of use.

The Canon Pixma G7020 Megatank All-In-One Printer swiftly became my go-to printing companion, effortlessly handling my printing needs with its cost-effective design and user-friendly interface. Its efficient Megatank system saved me from frequent cartridge replacements, and its seamless operation made printing tasks a breeze, whether it was reports for work or vibrant photos for personal projects. With its blend of affordability and convenience, this printer became an indispensable part of my everyday workflow.

Ready to modernize your business with the perfect best scan to email printer? Let’s get started!

Disclaimer

If you buy something using the links in this article, I may receive a commission at no extra cost to you.

Please know that I only promote stuff that I use and trust for the sake of my readers and the reputation of this site.

Best Scan to Email Printer 

Best Choice

Brother MFC-L3710CW Digital Color All-In-One Printer

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Overall, the Brother MFC-L3700CW is an excellent printer for business owners who want to streamline their operations.

Best Value

Canon Pixma G7020 Megatank All-In-One Printer

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If you’re looking for an all-in-one printer that can handle everything from scanning to faxing to emailing, the Canon Pixma G7020 Megatank All-In-One Printer is a great option.

Premium

Epson Workforce WF-4740

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The Epson Workforce WF-4740 is a great all-in-one solution for businesses that need to scan, print, and fax large documents quickly and easily.

Runner Up

HP Deskjet 2752

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The HP Deskjet 2752 is a reliable and affordable printer that can scan documents to your email address.

Hidden Gem

HP LaserJet Pro M404n

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The HP LaserJet Pro M404n is one of the best laser printers and is an excellent device for businesses that need to scan documents and send them via email.

1. Brother MFC-L3710CW Digital Color All-In-One Printer

Brother MFC-L3710CW - best scan-to-email printer

The Brother MFC-L3700CW is a digital color all-in-one printer that can streamline your business.

It has a scan-to-email feature that allows you to send scanned documents directly to your email address, saving time and effort.

The printer also has a duplex printing feature that prints on both sides of the paper, saving you money on paper costs. The Brother MFC-L3700CW has a color touchscreen display that makes it easy to navigate and use. It is an excellent printer for business owners who want to streamline their operations.

As a content marketer, the Brother MFC-L3710CW Digital Color All-In-One Printer is one of my go-to tools for vibrant, professional-grade prints and scans. Its seamless wireless connectivity and high-speed performance transformed my workflow, allowing me to produce stunning marketing materials efficiently and impress clients with top-notch quality.

The Brother MFC-L3700CW is easy to use and has many features that can save you time and money. So, it’s worth investing in if you’re looking for a way to improve your business efficiency.

Key Features:

Brother MFC-L3700CW

-Print, copy, scan, and fax

-Wi-Fi connectivity and Near Field Communication (NFC) for easy printing from mobile devices

-Two-sided printing to save paper

-500 sheet capacity paper tray

-Low-cost replacement ink cartridges are available.

Brother MFC-L3710CW Pros

  • Excellent option for regular use
  • Scanning speed: 30 pages per minute
  • High-quality scans
  • Built-in duplexer

Brother MFC-L3710CW Cons

  • Expensive

Pros

-The Brother MFC-L3770CDW wifi printer is an excellent option for businesses that need to scan and email documents regularly.

-The device is fast and reliable, with a scanning speed of up to 30 pages per minute.

-The scanner on the Brother MFC-L3770CDW printer is also entirely accurate, meaning that you can produce high-quality scans with this business printer copier scanner.

-The Brother MFC-L3770CDW printer also features a built-in duplexer, which allows you to scan and print documents in both black and white and color.

Cons:

-The only downside of the Brother MFC-L3770CDW printer is that it is a bit expensive compared to some of the other options on the market.

However, the device offers high-quality performance and features that make it worth the investment.

2. Canon Pixma G7020 Megatank All-In-One Printer

Canon Pixma G7020 Megatank

If you’re looking for an all-in-one printer that can handle everything from scanning to faxing to emailing, the Canon Pixma G7020 Megatank All-In-One Printer is a great option.

It has a 100-sheet paper capacity so that it can handle large jobs quickly and has built-in Wi-Fi, so you can print from anywhere in your office.

I once struggled to find a reliable printer for my content marketing materials until I tried the Canon Pixma G7020 Megatank All-In-One Printer; its high-quality prints and cost-effective ink system streamlined my work and impressed my clients with vibrant marketing collateral. The G7020’s seamless wireless connectivity simplified my team’s workflow, making it an invaluable asset for our content creation and client presentations. This is undoubtedly my favorite printer of all.

Plus, it has a double-sided printing feature that saves you time and paper.

Key Features:

Canon Pixma G7020 Megatank

-This best printer copier scanner can print, copy, and scan

-Prints up to 18 pages per minute (ppm) in black and white and up to 11 ppm in color

-Has a built-in ink tank system that can hold up to 30ml of ink

-This best printer copier scanner fax machine can connect wirelessly to your computer or other devices

-Compatible with Windows and Mac operating systems

-Has a one-year warranty

The Canon Pixma G7020 Megatank All-In-One Printer is an excellent device for small businesses or home offices.

It has all the features you need to print, copy, and scan documents quickly and easily. The built-in ink

Canon Pixma G7020 Megatank Pros

  • Affordable
  • Compact
  • User-friendly

Canon Pixma G7020 Megatank Cons

  • Low page yield
  • Slow printing speed

Pros:

-Affordable: The Canon Pixma G7020 is one of the most affordable scan-to-email printers on the market.

-Compact printer: This best copier for small businesses easily fits into small spaces.

-User-friendly: The printer’s controls are user-friendly and easy to navigate.

Cons:

 -Low page yield: The Canon Pixma G7020 has a low page yield, meaning you’ll have to replace the ink cartridges frequently.

-Slow print speed: This best home office printer copier scanner has a slow print speed, so it may not be suitable for businesses needing to quickly print large quantities of documents. Overall,

3. Epson Workforce WF-4740

Epson Workforce WF-4740

This is an excellent choice for businesses that need to scan large documents quickly and easily.

The Epson Workforce WF-4740 can scan up to 34 pages per minute, making it one of the fastest scanners on the market.

It also has a 50-page automatic document feeder, so you can quickly scan large batches of documents.

The Epson Workforce WF-4740 also has built-in faxing and duplex printing, so you can save time and money by eliminating the need for separate fax and printer devices.

The Epson Workforce WF-4740 is a great all-in-one solution for businesses that need to scan, print, and fax large documents quickly and easily.

The Epson Workforce WF-4740 is one of the market’s best all-in-one printer/scanner/fax machines. It’s fast, reliable, and easy to use, making it an excellent choice for businesses that need to scan large documents quickly and easily.

The Epson Workforce WF-4740 seamless integration with various design software improved our team’s workflow. Its fast print speeds and high-quality output impressed my graphic designers and streamlined my content creation process, making it a standout choice for my creative endeavors.

Key Features

Epson Workforce WF-4740

-Print, copy, scan, and fax functionality

-Wireless printing capabilities

-Built-in duplexer for two-sided printing

-30 pages per minute print speed

-250 sheet paper tray capacity

-Supports a variety of media types, including cardstock, envelopes, and labels

Epson Workforce WF-4740 Pros

  • Can print, scan, copy, and fax
  • Color touchscreen display
  • Prints up to 24 ppm
  • Has Wi-Fi Direct and Ethernet connectivity
  • Can print from mobile devices

Epson Workforce WF-4740 Cons

  • Less paper tray capacity
  • Bulky

Pros:

-The Epson Workforce WF-4740 is an all-in-one printer that can print, scan, copy, and fax.

-It has a color touchscreen display for easy navigation.

-Prints up to 24 ppm (black/color).

-Has Wi-Fi Direct and Ethernet connectivity.

-This is one of the most inkjet printers that can print from mobile devices.

Cons:

-The paper tray only holds 150 sheets of paper.

-This inkjet printer is a bit bulky and takes up a lot of desk space.

4. HP Deskjet 2752

HP Deskjet 2752

The HP Deskjet 2752 is a reliable and affordable printer that can scan documents to your email address.

It has an automatic document feeder (ADF) that allows you to scan multiple pages at once quickly, and it’s easy to set up and use.

As a content marketer, I have used the HP Deskjet 2752, which is good for crafting vibrant printouts. It’s seamless wireless connectivity and crisp printing bring life to visuals, making my prints stand out effortlessly and impressing clients and audiences alike.

Plus, the HP Deskjet 275 prints high-quality text and images.

Key Features

HP Deskjet 2752

-Print, scan, and copy with ease using this versatile best AIO inkjet printer

-Get high-quality prints time after time with HP Printforward design

-Easily connect your smartphone or tablet to print wirelessly

-Save money with HP Instant Ink: ink ordered by your printer is delivered to your door for as low as $0.99/month (subscription required)

-Set the printer up in minutes with the HP Smart app

-Manage printing tasks and scan on the go with the HP All-in-One Printer Remote app

HP Deskjet 2752 Pros

  • Can print, scan, and copy
  • Color touchscreen display
  • Prints up to 20 ppm (black and white) and 16 ppm (color)
  • Has 250-sheet input tray and 50 sheet output tray

HP Deskjet 2752 Cons

  • No automatic document feeder (ADF)
  • No grayscale printing
  • Not wireless
  • Not compatible with Apple iOS devices
  • Low capacity, not suitable for large businesses

Pros:

-The HP Deskjet 27552 is an all-in-one printer that can print, scan, and copy.

-It has a color touchscreen display for easy navigation.

-Print speed is up to 20 pages per minute (ppm) for black and white documents and 16 ppm for color documents.

-The printer has a 250-sheet input tray and a 50-sheet output tray.

Cons:

-The HP Deskjet 27552 does not have an automatic document feeder (ADF) for scanning or copying multiple pages simultaneously.

-It only prints in black and white and color. There is no option to print in grayscale.

-The printer is not wireless and must be connected to a computer or laptop with a USB cable.

-The HP Deskjet 27552 is not compatible with Apple iOS devices, and Epson printers are compatible with Windows 10.

-The printer has a low paper capacity of 250 sheets, which may not be sufficient for larger businesses.

5. HP LaserJet Pro M404n

HP LaserJet Pro M404n

The HP LaserJet Pro M404n is one of the best laser printers and is an excellent device for businesses that need to scan documents and send them via email.

This printer has a built-in scanner that can quickly convert paper documents into digital files that can be sent electronically.

It also has an automatic document feeder (ADF) that can hold up to 50 pages, making scanning large batches of documents easy.

The M404n also has duplex printing, meaning it can print on both sides of a page, which can save paper.

Overall, the HP LaserJet Pro M404n is an excellent choice for businesses that need to scan and email documents regularly.

If you’re looking for a reliable and affordable printer that can handle all your printing and scanning needs, the HP LaserJet Pro M404n is a great option.

With its built-in scanner and ADF, it’s easy to quickly convert paper documents into digital files that can be sent electronically.

The HP LaserJet Pro M404n proved indispensable during a tight deadline, effortlessly printing high-quality promotional materials. Its swift performance and crisp output not only met but exceeded client expectations, earning my commendation as a reliable tool for professional-grade printing needs.

Plus, its duplex printing capability helps save paper.

Key Features

HP LaserJet Pro M404n

-Maximum print speed of up to 40 pages per minute

-First page out time of as fast as eight seconds

-HP ePrint capability

-Wireless printing

-Two-sided printing

-250 sheet input tray and 50 sheet output bin

– USB port for printing from a USB drive

-Monthly duty cycle of up to 80,000 pages.

HP LaserJet Pro M404n Pros

  • Fast multifunction printer that can handle large printing jobs quickly
  • Easy to set up and use

HP LaserJet Pro M404n Cons

  • Not wireless

Pros :

-The HP LaserJet Pro M404n is a fast multifunction printer that handles large printing jobs quickly. It also has a 250-sheet paper tray, so you won’t have to refill it as often.

-This wireless printer is easy to set up and use, so you can start printing immediately.

Cons:

-The HP LaserJet Pro M404n is not wireless, so you’ll need to connect it to your computer with a USB cable.

6. HP Officejet Pro 9015 All-In-One Printer

HP Officejet Pro 9015

The HP Officejet Pro is an excellent option if you’re looking for a reliable and efficient all-in-one printer that can scan documents to your email account. With print speeds of up to 21 pages per minute, this device can help you finish your work quickly.

Additionally, it has a 250-sheet paper tray capacity, so you can print out large projects without reloading the printer multiple times. Thanks to its wireless connectivity, you can quickly scan documents to your email account from anywhere in your office.

The HP Officejet Pro 9015 All-In-One desktop Printer was a game-changer. Its seamless integration, blazing print speed, and exceptional color accuracy made crafting engaging content effortless, impressing both clients and audiences alike. The reliability and versatility of this printer turned mundane print tasks into opportunities to showcase excellent print quality and professionalism, adding substantial value to the content I produced.

Key Features

HP Officejet Pro 9015

– Duplex printing, scanning, copying

– Automatic document feeder (ADF) for 50 sheets

– Connects to Wi-Fi and supports AirPrint

– Mobile printing from smartphones and tablets

– Low cost of ownership with high-yield ink cartridges that print up to twice as many pages as standard cartridges

– One-year limited hardware warranty

HP Officejet Pro 9015 Pros

  • Fast print speed
  • Professional quality prints
  • Low cost per page

HP Officejet Pro 9015 Cons

  • Can be slow to start up when first turned on
  • Only prints in black and white
  • Ink can be expensive

Pros

-Fast print speed

-Professional-quality prints

-Low cost per page

Cons:

-Can be slow to start up when first turned on.

-Only prints in black and white.

-Ink can be expensive.

7. Xerox WorkCentre 3345/DNI

Xerox WorkCentre 3345/DNI

If you’re looking for an all-in-one printer that can handle both scanning and emailing documents, the Xerox WorkCentre 3345/DNI is an excellent option.

This printer has a 50-sheet automatic document feeder (ADF) that makes it easy to scan large batches of documents, and it also offers wireless printing so you can print from your smartphone or tablet.

Plus, the WorkCentre 3345/DNI has built-in Google Cloud Print support, making it easy to print documents or photo print from anywhere worldwide.

Whether a small business or a large enterprise, the Xerox WorkCentre 3345/DNI is an excellent choice for streamlining your document workflow.

As a content marketer, I leveraged the Xerox WorkCentre 3345/DNI to streamline our office’s printing needs, impressing clients with its swift performance and crisp document quality. Its multifunctionality saved us time and costs, making it an indispensable tool for our team’s productivity and professional image.

Key Features

-The Xerox WorkCentre 3345/DNI is a reliable, affordable, all-in-one printer perfect for small businesses.

-It can print, scan, copy, and fax, making it a versatile device that can handle all your business needs.

-The WorkCentre 3345/DNI is also energy-efficient, helping you save money on your energy bills.

-This printer has various connectivity options, including Ethernet and Wi-Fi, so you can easily connect it to your network.

-The WorkCentre 3345/DNI comes with a one-year warranty, ensuring you will be covered if any problems arise.

-Xerox customer support is available 24/ hours a day, so you can always get help when needed.

-The WorkCentre 3345/DNI is an excellent choice for small businesses that need a versatile and affordable all-in-one printer.

Xerox WorkCentre 3345/DNI Pros

  • Fast scanning speed
  • Easy to use scan-to-email feature
  • Can scan multiple pages at once

Xerox WorkCentre 3345/DNI Cons

  • Only prints in black and white
  • No duplex printing capability

Pros:

-Fast scanning speed

-The scan-to-email feature is easy to use

-Can scan multiple pages at once

Cons:

-This monochrome laser printer only prints in black and white

-No duplex printing capability

Features To Look For In A Best scan to email Printer

When you’re looking for a scanner that can do more than scan documents, you need a machine that offers reliable scanning and emailing capabilities.

Here are some features to look for in an all-in-one printer with scan-to-email functionality:

Ease of Use:

The best scanners should be easy to set up and use.

Look for a scanner with a large, easy-to-read control panel that walks you through the scanning process step-by-step.

Scan Quality/ Print Quality:

Of course, you want a scanner that produces high-quality scans of your documents.

Look for a machine with optical character recognition (OCR) capabilities to make your scanned documents easy to read and searchable.

Scanning Speed:

If scanning large batches of documents, you’ll want a scanner that can quickly handle high volumes.

Look for a machine with a fast scanning speed (measured in pages per minute) and an automatic document feeder that can hold multiple pages at once.

E-mail Capabilities:

Your scanner must be connected to an e-mail account to send scanned documents as attachments.

Look for a machine that supports popular e-mail providers such as Gmail, Yahoo! Mail, and Outlook.com.

Faxing Capabilities:

You’ll need a scanner with faxing capabilities to fax documents.

Look for a machine that can send and receive faxes, has a large memory to store incoming faxes, and supports popular faxing formats such as TIFF and PDF.

Storage:

A good scanner should have Plenty of built-in storage to save scanned documents for later use. Look for a machine with an onboard hard drive or flash memory to store reviewed papers

without having to connect to a computer.

These are just some features to look for in an all-in-one printer with scan-to-email functionality. Choosing a scanner that meets your needs allows you to

streamline your business and make document scanning and emailing a breeze.

What Is a Scan To Email Printer?

A scan-to-email printer is a multifunctional device that combines the capabilities of a scanner and a printer. It allows you to digitize physical documents and send them directly to email addresses.

This innovative technology streamlines document management by eliminating the need for manual scanning and separate emailing. With a scan-to-email printer, you can easily convert paper documents into digital files and instantly share them with colleagues, clients, or partners via email.

This convenient and time-saving solution is ideal for businesses of all sizes, reducing paper clutter and enhancing communication efficiency.

How Can a Best Scan To Email Printer Benefit Your Business?

Investing in the best scan to email printer can bring numerous benefits to your business.

Firstly, it significantly speeds up document-sharing processes, increasing overall productivity. No more wasting time on traditional scanning and attaching files to emails – with the best scan to email printer, you can complete the entire process in a few simple steps.

Moreover, these devices contribute to a more organized and eco-friendly office environment by reducing paper usage and promoting digital workflows. By digitizing documents and sending them directly to email, you also minimize the risk of losing or misplacing important papers.

Additionally, the convenience and simplicity of the best scan to email printers make them user-friendly for all employees, regardless of their technical expertise.

Buyers Guide: How I Conducted My Research

When seeking out the best scan to email printers on the market, I followed a thorough and systematic approach to ensure our recommendations meet the highest standards. My research process involved the following key steps:

  1. Pricing: I analyzed the pricing of various best scan to email printer models to find options that offer the best value for money without compromising on quality.
  2. Features: I carefully examined the features of each printer, including scanning resolution, print speed, email integration, wireless connectivity, and compatibility with different file formats.
  3. Negatives: In addition to highlighting the strengths, I also identified any potential downsides of each printer to present a balanced and unbiased review.
  4. Support or refund policy: I investigated the manufacturer’s customer support and refund policies to ensure that buyers have reliable assistance in case of any issues.

By adhering to these criteria, I was able to curate a list of the top seven best scan to email printers that are sure to streamline your business operations and boost productivity.

Conclusion

Well, there you have it – a thorough review of the top 7 best scan to email printers designed to streamline your business operations. Each of these models excels in its unique way, whether it’s superior scanning quality, user-friendly email integration, or value for money.

Remember, choosing the right printer is about aligning the device’s capabilities with your specific needs. Are you seeking a model for heavy-duty use or something compact for a smaller workspace? Do you prioritize cost-efficiency or top-of-the-line features? Your answers will guide your decision.

If you want to do all the tasks mentioned above, the best scan to email printer for your business is the Canon Pixma G7020 Megatank All-In-One Printer.

It stands out as a dependable choice, seamlessly blending affordability and user-friendly functionality and affordable. Its efficient printing capabilities and ease of use make it an ideal companion for both professional and personal needs, solidifying its place among the best in simplifying scanning tasks and streamlining email correspondence.

This is my all-time favorite “Go-to” printer, and I proudly vouch for the Canon Pixma G7020 Megatank All-In-One Printer, which I use every single day.

Whichever printer you choose from this list, you’re investing in a tool poised to enhance productivity, boost efficiency, and ultimately contribute to your business’s growth. In the end, it’s all about working smarter, not harder.

So, ready to elevate your business processes to a new level of convenience? Choose your printer, hit ‘scan,’ and let the magic happen!

Thanks for reading!

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